Contents

Understanding NU-RES Review & Submission Timelines

• Route complete proposals at least 5 full business days before the funding agency deadline for validated submission and full institutional review. Refer to the Guidance on Internal Deadlines: Institutional Review, Approval, and Submission of Proposal documents for additional information.
• Best Efforts (Less than 5 business days): Proposals routed with fewer than 5 business days receive best-effort review on a first-come, first-served basis. Investigators assume the risk that their proposals may not be successfully submitted by the funding agency’s deadline, may be rejected by the agency, and are also subject to administrative withdrawal by NU-RES if, after submission and upon full institutional review, there are commitments that cannot be met or issues that cannot be resolved.

Required Documents by Submission Type

• Full Proposals: Budget (Excel + agency format), Budget Justification, and Abstract/Scope of Work are required at minimum. If outgoing subawards are present, each subrecipient must provide a final Scope of Work, Letter of Intent, Budget, and Budget Justification.
• Concept Papers, Pre-Proposals & Progress Reports (RPPRs): Only documents required by the funding agency. The system requires a budget for all submissions — upload a placeholder document if your submission does not include one.
• Note: Not all pre-proposals/concept papers need to be routed through ePAWS. See Actions Routed via ePAWS for guidance.

Routing Timeline & Requirements

When to Use: Use this option when your budget is ready and you want to begin the routing process before the full application is complete. | Review: Budget-focused (allowability, commitments, cost sharing) GO can: Route for institutional approvals (dept/PI approval) with minimum docs Uploads: Remaining documents before funding agency submission; NU-RES will review as time permits |

• Adding Documents After Routing: Additional documents can be attached after a proposal has started routing. When you attach documents after routing has begun, you should notify the Grant Officer.
• Special Circumstances - Notify GO 10 Business Days in Advance If: Registration in new portal | Hard copies/notarized signatures | Insurance certificates | Non-standard forms | Terms and conditions review | Letters of exception.
• Hard Copy Required: Dept/PI responsible for mailing. NU-RES mails only if requires wet signature from authorized official and routed with sufficient time.

Workflow

• Designed Workflow: You route → GO reviews (First Stop) → GO routes for department/PI approvals → Approvals complete, GO reviews (Second Stop) → GO submits.
• Reality: Due to late routing and varying completeness, GOs often submit at First Stop (during initial review) rather than Second Stop (after approvals). Routing complete proposals 5+ days early allows the designed workflow and proper institutional oversight. Once routed for NU-RES review, GO has the discretion to decide when to route the proposal for remaining approvals.

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Note: The proposal will not appear in the Grant Officer's queue until it has been routed for institutional review.

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